Screenshots of the Library
Software
| Getting to know Perpustakaan |
Menu - Cataloguing - Search - List of references - User administration - Loan - Terms - Overdue list - Statistics
| Menu and Toolbar |
It' s a busy job at the library desk. This is why the major functions
cannot only be performed via menus but also via toolbar buttons (see
picture above).
Using bar codes is even more efficient: When the bar code
reader
for example is placed on a label with "Loan" function, the window which
allows to charge the loan will be opened. The picture below shows the
variable allocation of pseudo item labels to their corresponding
functions.
| Cataloguing |
To avoid double entries you can search your data for different
characteristics, especially for the ISBN (duplicate checking).
After having selected an entry from the list, the following
functions
are availabele
- Change entry
- Copy entry
- Delete entry
| Item Properties |
... for instance by double-clicking an entry in the list.
Hint: The quantity of information entered may exceed the size of the display. You can for example enter 254 characters for subject headings, but only 60 characters can be displayed. If you press Ctrl + arrow buttons, you can scroll the entry word by word.
Internet Import of catalogue data
Especially in case of library stock building the Import button
adjacent to the ISBN field is particularly useful. When the ISBN has
been entered, the Import button invokes an automatic
Internet search for the catalogue data at various suppliers. In the
meantime you may enter data yourself, the copy data for instance. When
the Internet search is finished, the catalogue data are automatically
completed. Marvellous, isn' t it?;-) (The
availability of these services cannot be guaranteed.)
| Item Properties, page 2 |
| Item Properties, page 3 |
One catalogue record can comprise several copies.
The number in the Label field is required to
uniquely identify an item in case of loan or return. Furthermore, it is
particularly useful with bar code readers; manual keyboard entry
is however allowed (the id may consist of letters as well). Avery
Zweckform provides a comfortable software to create and print
individual
labels
(Price: € 50,-- VAT included; status: 2003). Labels in
stock, either printed on your own or provided by a supplier, can be
individually allocated to the library items. Thus, it is not
necessary to print a certain number.
Damages of items are displayed in case of loan or return. If an item
is not available, it is not charged and the
specific reason for non-availability is displayed.
| Search |
But also the main user interface offers a lot of powerful features -
for instance the basic search function: All search terms are linked by
the Boolean operator AND. Full text search allows searching in all kind
of fields including the Annotation field.
More complex options are offered by advanced
search! Example: Everbody is talking about Java.You don't
want to know something about the programming language, but about the
island of Java. Choose advanced search to eliminate unwanted items as
follows:
| Detailed Presentation |
| OPAC Restrictions |
Authorization can be restricted to Search function by allocating
a user identification (Windows user name) to a certain user category.
For Windows versions without login requirement a specific start-up
program is provided granting access to Read Only Mode.
| List of References |
Clicking Print (in search mode) produces a results list either as hardcopy or in HTML or XML format:
- Hardcopy for standard requirements
- HTML output for Internet / Intranet publications or for processing with Word for Windows
- With some basic knowledge of "Stylesheets" the XML output can be
adapted or used for data exchange without any other tools.
| User Administration |
An entry in the field Id Card Number is required to uniquely
identify the user at the library issue desk. If a bar code reader is
used for charging, the Id number will normally consist of digits (see
Label), however, abbreviations of the name are also permitted. Perpustakaan
checks the unique allocation.
Press the "..." button to add reasons for withdrawal of
borrowing privileges.
| Loan |
| Now, it is getting interesting: Register Id card and item using the bar code reader and charging is already accomplished. |
 |
Acoustical signals inform you whether charging has been successfully
completed. Without having a look on the screen you will
immediately
realize a specific situation, for instance if
- the title has been withdrawn or an item
is not available, e.g. in case of an exhibition
- the item is on loan..
. . . and ...................
| How is the date due for return stipulated? |
. . . completely automatical!
Special requests are also supported: If, for example, all material
shall be on loan until the end of the school year.
| Overdue list |
| If return has been neglected: |
 |
Alternatively, an overdue notice is being provided, which can be
adapted with Crystal Reports!
| Statistics |
Classified
according to holdings, loans and transaction rate the following
statistics (results in
percent) are available:
- Item type
- Class Mark
- Statistics group
- Users' Zip Code
Statistics according to class mark
| From | 01.01.2002 |
| To | 31.12.2002 |
| Class Mark |
Holdings |
Loans |
Transaction |
| ... | |||
| Wcb | 54 | 33 | 61 |
| Wcc | 33 | 12 | 36 |
| Wce | 77 | 52 | 68 |
| Wcg | 44 | 21 | 48 |
| Wcm | 55 | 91 | 165 |
| Wco | 23 | 12 | 52 |
| Wcr | 82 | 5 | 6 |
| Wct | 91 | 66 | 73 |
| Wcx | 11 | 8 | 73 |
| Wc* | 470 | 470 | 64 |
| ... | |||
| W* | 2105 | 1108 | 53 |
| ... | |||
| No statement |
245 | 97 | 40 |
| Grand total |
27831 | 14754 | 53 |
| Last but not least |
The author of Perpustakaan already developped library software
for medium-range data technology which is in use in public
libraries with up to 170.000 library items. On the basis of this
experience Perpustakaan - a library software for windows - was
particularly created to meet the requirements of small libraries.
